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Ngara District Council
Ngara District Council

Jamhuri ya Muungano wa Tanzania Ofisi ya Raisi Tawala za Mikoa na Serikali za Mitaa Halmashauri ya wilaya ya Ngara

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Manunuzi


Bw. Singisbert T. Rweyunga

CHEO

MAWASILIANO


Afisa Ugavi (W)


+255 756011551
ugavi@ngaradc.go.tz

INTRODUCTION

Procurement is a function responsible for purchase, lease or other legal means of acquisition of the right goods (equipment, material, consumables), works (construction, repairs, rehabilitation),and services(individual consultants, consulting firms, training, workshops) required to satisfy certain needs at the right time from the right supplier or service provider in the right quantities and at the right price.   The Procurement Department/Section was established when it becomes mandatory that each Public Procuring entity should have a separate procurement unit. At its inception the department/section had a skeleton staff. Currently the department/section has Three (03) members of staff. The department is headed by the Procurement specialist whose main responsibility is to Coordinate Procurement and disposal activities as well as offer professional advice to the procuring entity. The department faces a number of challenges arising from the implementation of the Public Procurement and Asset disposal which requires strict adherence to the long bureaucratic procedures. However by and large, the procuring entity has met the requirements of the Public Procurement and Asset Disposal, as we move forward Procurement function will continue to become more important in the management of public affairs. Among the challenges is lack of enough staff, working tools and lack of enough funds. Strong procurement management in the public sector is a tool for achieving political economic and social goals. The enactment of public procurement act 2004 represents important steps in the evolution of Tanzania’s public procurement system. Public procurement accounts for some 70% of the Tanzanian Government entire expenditure, although the review concentrated only upon activity at central government level. The field work took place during one week in June 2006.The specific focus of the examination was to assess the progress made by the Tanzania Government in reviewing and strengthening public procurement practices and the quality of monitoring by donor organizations.

 

Matters to be considered in performing this examination included:-

 

Process- to ensure that procurement needs are justified in forms of a sound business case.eg to avoid unnecessary purchase.

 

Process-To ensure compliance with competitive tendering rules to acquire goods, works and services at the best price, taking into account of life cycle costs.

 

Process –to ensure adequate performance from the suppliers.

 

Controls in place to ensure regularity in procurement activities in particular to address the riot of fraud, misappropriation of funds and non compliance with rules..

 

Processes for submission and timely resolution of procurement process complaints.

 

The procurement process considered including contract administration, On the other hand, contract administration and contract management is threaded as synonymous,

 

It ends with contract award, procurement process includes, inventory control and management, storage and distribution and disposal of assets.

 

The steps in the public procurement process are as follows:

 

Requirement identification

 

Determining procurement method

 

Procurement planning and strategy development

 

Procurement requisition processing

 

Solicitation documents preparation and publication

 

Pre-bid/proposal meeting and site visit

 

Bid/proposal submission and opening

 

Bid/proposal evaluation

 

Contract award recommendation

 

Contract negotiations

 

Contracts award/signing.

  

ESTABLISHMENT OF PROCUREMENT MANAGEMENT UNIT

 
  • Each procuring entity shall establish a PMU staffed to an appropriate level
  • Shall consist of procurement and other technical specialists together with necessary supporting and administrative staff
  • HPMU shall be a person with appropriate academic and professional qualifications and experience in procurement functions registered by the procurement professional body
  • PMU shall have allocated fund in the budget to carry out its responsibilities under this act.
  • In Ngara district procurement section staff has got four(4) members who work in different departments
  • FUNCTIONS OF PROCUREMENT MANAGEMENT UNIT
  • Manage all procurement and disposal by tender activities of the procuring entity except approvals done by the tender board
  • Support the functioning of the tender board
  • Implement the decisions of the tender board
  • Act as a secretarial to the tender board
  • Plan the procurement and disposal by tender activities of PE
  • Recommend procurement and disposal by tender procedures
  • Check and prepare statements of the requirements
  • Prepare tendering documents
  • Prepare advertisements of the tender opportunities
  • Prepare contract documents
  • Issue approved contract documents
  • Maintain and archive records
  • Maintain a list or register of all contracts awarded
  • Prepare and submit to the management meeting quarterly reports on the implementation of the annual procurement plan
  • Prepare monthly reports of the tender board
  • Co-ordinate the procurement and disposal activities of all the departments of the PE
  • Prepare other reports as may be required from time to time
  • ESTABLISHMENT OF PPRA
 

The government of Tanzania has made efforts to improve public finance management by instituting a number of reforms directed at ensuring control over resource mobilization and control of public expenditure

 

Among the reforms effected was the regulation of public procurement by enacting the public procurement act No.3 of 2001(Repealed and replaced by the public procurement act No.21 of 2004. The former act established the central tender board to regulate public procurement by centralization of procurement activities, standardization of documents and establishment of uniform procedures to be used within the government procurement.

 

Procurement of goods under public financed projects is carried out in accordance with policies and procedures laid down in the public procurement Act No.3 of 2001 Repealed and replaced by the public procurement act No.21 of 2004 and the public procurement works, goods, non consultant services and disposal of public assets by tender under regulations 2005 government notice No 97, 2005 and the local government authorities.

 

Tender board establishment and proceedings regulations 2006 Procurement regulation and standard tender documents has been prepared by the public procurement Regulatory Authorities(PPRA). The tender board was established to adjudicate tenders and to regulate public procurement in the country, to maintain fairness in provision of works, goods and services, efficient provision of works, goods and services, value for money in the provided works, goods and services.

 

The major goals are to achieve a high quality livelihood for the people in food, security, development, strong and competitive economy, to ensure equality and empower all women, girls and youth needs for timely and accurate statistical information at all levels for development.

 

Our Vision

 

To be the main contributor in transforming the entity into World Class Status through use and application of modern Procurement Principles and practices that will assure continuous flow of materials and services so that procuring entity operations are not interrupted. The department/section will also assure value for money.

 

Our Mission

 

To provide user departments, suppliers and stakeholders services that meet world class standards; to assist the entity meet and surprus targets of its core functions as well as its Strategic objectives.

 


Matangazo

  • TANGAZO LA TATHMINI YA UJUZI NA UZOEFU KATIKA WILAYA YA NGARA KUTOKA TEMBO NICKEL August 30, 2022
  • MREJESHO WA MPANGO NA BAJETI YA HALMASHAURI KWA MWAKA WA FEDHA 2022/2023 KWA KAMATI YA FEDHA, UTAWALA NA MIPANGO TAREHE 12 AGOSTI, 2022 September 23, 2022
  • MATOKEO YA DARASA LA SABA 2022 HALMASHAURI YA WILAYA YA NGARA December 04, 2022
  • RIPOTI YA ATHARI ZA KIMAZINGIRA NA KIJAMII MRADI WA MAEGESHO YA MAGARI BENAKO December 01, 2022
  • Tazama zote

Habari mpya kabisa

  • WILAYA YA NGARA YANUNUA MAGARI KUTOKANA NA FEDHA ZA MAPATO YA NDANI

    March 17, 2023
  • BARAZA LA MADIWANI LAPITISHA RASIMU BAJETI YA HALMASHAURI 2023/2024 NGARA KAGERA

    March 07, 2023
  • KAMATI YA USHAURI YA WILAYA (DCC) YAPITISHA RASIMU YA BAJETI KWA MWAKA WA FEDHA 2023/2024

    February 22, 2023
  • MHE RAIS WA JAMHURI YA MUUNGANO WA TANZANIA DKT SAMIA SULUHU HASSAN ATOA PIKIPIKI KWA WATENDAJI WA KATA WILAYANI NGARA KAGERA.

    February 28, 2023
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    Ngara District Council

    Anuani ya Posta: P.O.Box 30, Ngara

    Simu ya mezani: 0282226016

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    Barua pepe: ded@ngaradc.go.tz

Other Contacts

   

    • Sera ya Faragha
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