Process-To ensure compliance with competitive tendering rules to acquire goods, works and services at the best price, taking into account of life cycle costs.

Process –to ensure adequate performance from the suppliers.

Controls in place to ensure regularity in procurement activities in particular to address the riot of fraud, misappropriation of funds and non compliance with rules..

Processes for submission and timely resolution of procurement process complaints.

The procurement process considered including contract administration, On the other hand, contract administration and contract management is threaded as synonymous,

It ends with contract award, procurement process includes, inventory control and management, storage and distribution and disposal of assets.

The steps in the public procurement process are as follows:

Requirement identification

Determining procurement method

Procurement planning and strategy development

Procurement requisition processing

Solicitation documents preparation and publication

Pre-bid/proposal meeting and site visit

Bid/proposal submission and opening

Bid/proposal evaluation

Contract award recommendation

Contract negotiations

Contracts award/signing.

ESTABLISHMENT OF PROCUREMENT MANAGEMENT UNIT

• Each procuring entity shall establish a PMU staffed to an appropriate level
• Shall consist of procurement and other technical specialists together with necessary supporting and administrative staff
• HPMU shall be a person with appropriate academic and professional qualifications and experience in procurement functions registered by the procurement professional body
• PMU shall have allocated fund in the budget to carry out its responsibilities under this act.
• In Ngara district procurement section staff has got four(4) members who work in different departments
• FUNCTIONS OF PROCUREMENT MANAGEMENT UNIT
• Manage all procurement and disposal by tender activities of the procuring entity except approvals done by the tender board
• Support the functioning of the tender board
• Implement the decisions of the tender board
• Act as a secretarial to the tender board
• Plan the procurement and disposal by tender activities of PE
• Recommend procurement and disposal by tender procedures
• Check and prepare statements of the requirements
• Prepare tendering documents
• Prepare advertisements of the tender opportunities
• Prepare contract documents
• Issue approved contract documents
• Maintain and archive records
• Maintain a list or register of all contracts awarded
• Prepare and submit to the management meeting quarterly reports on the implementation of the annual procurement plan
• Prepare monthly reports of the tender board
• Co-ordinate the procurement and disposal activities of all the departments of the PE
• Prepare other reports as may be required from time to time
• ESTABLISHMENT OF PPRA

The government of Tanzania has made efforts to improve public finance management by instituting a number of reforms directed at ensuring control over resource mobilization and control of public expenditure

Among the reforms effected was the regulation of public procurement by enacting the public procurement act No.3 of 2001(Repealed and replaced by the public procurement act No.21 of 2004. The former act established the central tender board to regulate public procurement by centralization of procurement activities, standardization of documents and establishment of uniform procedures to be used within the government procurement.

Procurement of goods under public financed projects is carried out in accordance with policies and procedures laid down in the public procurement Act No.3 of 2001 Repealed and replaced by the public procurement act No.21 of 2004 and the public procurement works, goods, non consultant services and disposal of public assets by tender under regulations 2005 government notice No 97, 2005 and the local government authorities.

Tender board establishment and proceedings regulations 2006 Procurement regulation and standard tender documents has been prepared by the public procurement Regulatory Authorities(PPRA). The tender board was established to adjudicate tenders and to regulate public procurement in the country, to maintain fairness in provision of works, goods and services, efficient provision of works, goods and services, value for money in the provided works, goods and services.

The major goals are to achieve a high quality livelihood for the people in food, security, development, strong and competitive economy, to ensure equality and empower all women, girls and youth needs for timely and accurate statistical information at all levels for development.

Our Vision

To be the main contributor in transforming the entity into World Class Status through use and application of modern Procurement Principles and practices that will assure continuous flow of materials and services so that procuring entity operations are not interrupted. The department/section will also assure value for money.

Our Mission

To provide user departments, suppliers and stakeholders services that meet world class standards; to assist the entity meet and surprus targets of its core functions as well as its Strategic objectives.